Office removals are a lot more technical in the sense that they involve IT equipment and a more rigorous and proper planning than other types of removals. Office removals Sutton can be made successful by observing certain basic rules and guidelines. For one thing, much depends on your office type, general layout, inventory, business schedules and environment. Five things that you can check to make Sutton office removals a success are explicated below.
Internal coordination: Depending on the size of you company, relocation can be a significant project. To make it into a success, you will have to take into confidence your all key staff members. Especially, if you have an operational IT department and a Human Resources department, you will have to make them familiar with the significance and importance of the move along with all the key issues that may arise across all departments as the result of the removals. You can appoint an internal project manager to handle the whole project from your side. He or she must be made responsible for keeping track of the moving schedule, coordinating the plans, handling the expenditure issues, and ensuring cooperation between all the departments throughout the move.
Appointing a specialist office removals firm: Moving your company (and/or business) is not a simple matter. It is certainly more complex than Sutton house removals. And depending on the size of your company and/or business it can be very complicated. Needless to say, finding the right removals firm for moving your business/office is very crucial. You can start by researching companies that have had an experience with moving similar offices/businesses as yours. At this point, you should be adequately aware of your needs and expectations. Prepare a list of the services that you would require from your removal firm. Then discuss your move specifications with a specialist. See what advice and help they can offer you for planning and scoping, space planning, specialist equipment relocation, infrastructure and IT relocation, refurbishment and interiors, etc. You will be usually allocated a project manager by the removals firm.
Communicating your move: It is very important to communicate your move properly to your customers and clients, both old and new. Try to notify your customers and clients preferably a month before the move. You can convey the information on the new location to your customers and clients by the help of directions or maps and your new contact details (including address, phone numbers, fax numbers, etc.) via email and/or printed means. You must also notify your service providers, relevant government agencies, vendors, and your bank and insurance companies. Furthermore, you can post the information on your website with a helpful map to make your new office easy to locate. Adding a notification message about your move (and date of your move) and contact/address details of your new location to your office phone answering machine would be good idea.
Get employees involved: Whatever the reason for relocating your company it is important to take your employees into consideration, keeping them informed and making them feel part of the move. Let them know of the relevant details that would affect them and let them know of their options, and if possible, allow them flexibility in schedule, etc. Asking for your staff’s opinion on new working environment potential, efficiency, etc. would also be a good effort on your part.
Aim for a minimum downtime: It is imperative that you schedule and plan your removals in such a manner as to reduce the downtime to a minimum. This way, you will be able to maintain productivity and minimise the disruptions in routine during the removals.